To remain eligible for federal money, you must maintain a passing GPA and stay out of legal trouble. If you are arrested, you will not be able to get any addition money from Uncle Sam. Also, you need to make sure your school’s financial aid office has the most accurate and up to date info on you. For example, if you move or get married will need to inform the financial aid office and will probably need to submit new paper work with the changes. Don’t forget the FAFSA must be filled out every year for you to receive financial aid.
FEDERAL GUIDELINES FOR ELIGIBILITY
Progress Standards
Cumulative Grade Point Average (GPA)
You are in violation of maintaining Satisfactory Academic Progress Policy (SAP) for financial aid purposes if you:
- have a cumulative GPA of less than 1.6 for 0-29 attempted hours
- have a cumulative GPA of less than 1.8 for 30-59 attempted hours
- have a cumulative GPA of less than 2.0 for 60 or more attempted hours
- have a cumulative GPA of less than 2.0 if pursuing a second bachelor’s degree(including all undergraduate courses as recorded by the Records Office)
- have a cumulative GPA of less than 3.0 if pursuing a graduate degree
Completion Rate
You must earn 66.7% of your attempted credits to remain eligible for financial aid. All courses for credit will be counted as hours attempted.This includes all withdrawals, incompletes, repeated coursed, remedial/developmental courses, ESL courses, transfer hours as recorded by the Records Office and courses receiving a grade of F, X, or W. This policy applies to both Undergraduate and Graduate students.
Time Limitations
The maximum time limit for the completing an undergraduate degree is 150% of the program’s published length. For example, most undergraduate programs require 120 hours for graduation. An undergraduate student will be allowed 180 attempted credit hours before he/she will max out the time limit and be ineligible for any additional federal loans to pay for the remaining credit hours needed to complete the degree.
Please refer to the chart below to determine maximum attempted hours allowed for graduate programs:
| Maximum Attempted Credit Hours |
Description |
| 60 |
Maximum allowed for graduate degree (first Master’s) |
| 70 |
Maximum allowed for those seeking a Psychology graduate degree (first Master’s) |
| 100 |
Maximum allowed for a specialists degree (includes hours for first Master’s degree) |
| 120 |
Maximum allowed for a doctoral degree program (includes hours for first Master’s degree) |
| 120 |
Maximum allowed for Physical Therapy graduate degree |
If you are currently seeking a graduate degree and have a combination of the following you will need to contact your school’scontact the Financial Aid Office to determine eligibility: one or more Master’s or Doctorate degrees, a specialist degree, and/or teacher certification courses.
Evaluation
Probation
If you fail to meet either the GPA or Credit Completion Rate criteria for any semester, you will be put on probation for one semester, assuming you were in good standing the previous semester. If your GPA or Credit Completion Rate does not meet SAP standards by the end of the probation semester, your aid will be suspended.
You will also be placed on Probation if you have a hold on your account that is 5 years or older from a failure to meet the Cumulative Completion Rate SAP criteria in the past. Students who have exceeded the 150% Time Limitation SAP Standard are no longer eligible for Financial Aid.
Suspension
If you are not in compliance with the SAP criteria, do not qualify for probation, or if during your probation period your are unable to bring your completion rate or GPA up to required level, your financial aid will be suspended. This means you will be unable to receive Federal Title IV Aid (grants, loans, work-study), state funded programs, and any other aid programs that require SAP standards. You will be able to appeal your suspension (see section under Appeal Process).
If you make up your deficiencies following your suspension, it is your responsibility to contact the Financial Aid Office and let them know . A review will be made to determine your eligibility for aid.
Review and Notification Process
SAP reviews are made following the posting of final grades after both Fall and Spring semesters. Most schools post the information regarding your loan eligibility online and you are then able to access it through your account.
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Transfer students: If you are a transfer student, you will be evaluated prior to the first term you attend at your transfer school to determine if you meet the SAP Completion Rate and GPA requirements. If you fail to meet the Completion Rate and/or GPA SAP criteria, you will be placed on probation. Before receiving aid, your attempted hours at other schools will also be reviewed. If you are over 150% of the maximum allowed hours (Time Limitation SAP Standards), you are no longer eligible for Financial Aid.
Academic Fresh Start students will have their academic progress evaluated on work attempted after returning to the university as well as any previous credits that are applicable to their current program (as determined by the Records Office).
You may not receive federal aid for more than 30 attempted hours of remedial/developmental coursework (this does not include ESL courses).
All distance education, telecommunication, television, web-based, and summer courses are calculated in total attempted hours.
Courses attempted when you did not receive any financial aid are still calculated in the SAP standards.
The following students will be notified in writing or via email regarding their financial aid status:
- Students placed on probation will be sent a warning letter notifying them that they must be in compliance by the next SAP review or lose eligibility for financial aid.
- Undergraduate students who have attempted 150 to 179 credit hours will be sent a warning notification reminding them of the 180 attempted hour limitation.
- Graduate students who have attempted 45 to 59 credit hours will be sent a warning notification reminding them of the 60 hour limitation.
- All graduate students who have attempted 60 or more credit hours will be sent a letter indicating suspension of financial aid. It will be the students responsibility to notify the FAO if they meet the published standards (i.e. in a Specialist, Doctoral, second Masters program or taking Teacher Certification courses).
- Students who do not meet the SAP standards will be notified of their aid eligibility being suspended. Following suspension notification, any remaining federal or state aid for that school year will be canceled immediately. Procedures for appealing the suspension will be included with the suspension notification, if applicable.
*All mail will be sent to either local mailing address or the email address you have on file with the Records Office. If notices are sent via standard postal mail and a current local mailing address is not on file, your mail will be sent to the permanent address on file with the Records Office. It is the your responsibility to make sure the Records Office has your up-to-date mailing and email addresses. Failure to receive notification does not negate probation or suspension of aid or the consequences of failing to meet appeal deadlines.
Appeal Process
General Information
If you are not on probation and fail to meet SAP standards for Cumulative Grade Point Average and/or Completion Rate, you will be allowed to appeal your suspension. For an appeal, you must have extenuating or mitigating circumstances (see Examples section) that have resulted in undue hardship. All appeals must have a legibly handwritten or typed letter explaining in detail what the circumstances were and how they affected you in regard to not passing the required amount of classes and/or maintaining an appropriate GPA. You will also need to include any and all supporting documentation with your request for appeal. All information must be submitted to the Financial Aid Office where it will then be reviewed by the Satisfactory Academic Progress Committee. The appeal will NOT be reviewed without supporting documentation. Decisions regrading appeals will be made within 2-3 weeks and you will receive written notification of the SAP Committee’s decision. The decision by the SAP Committee is final.
If you pay for courses out of pocket (including the use of a private/alternative loan) or sit out a semester this does not qualify you for reinstatement of aid eligibility. If you have been placed on suspension, you must either have made up your to meet SAP standards or have been granted an appeal in order to be eligible to receive financial aid again.
What If I Leave School Early During a Semester?
This can vary from school to school, but common policy dictates that the semester hours up to the point you leave are prorated. You will then own the prorated amount and the remainder of your loan must be returned to the federal government. If you are out of school for six months, any other student loans you have accumulated will begin to be due after the six month grace period.